Events Auditor Associate

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About the Job

We're seeking a detail-oriented and organized Events Auditing Associate to join our Finance & Accounting team! In this role, you'll support the billing and financial closeout process for familiarization (FAM) programs, as well as supplier referral invoicing. You'll also work closely with territory Events Auditors to prepare billing documentation, review program financials, and ensure accurate and timely program closeouts.

The ideal candidate enjoys working with numbers, has a strong attention to detail, and is comfortable managing multiple priorities. You'll collaborate with Event Managers, Sales Managers, Accounting, and other internal teams to track outstanding items, resolve discrepancies, and keep program financial records organized and up to date.

What You'll Be Doing

Program Reporting & Tracking

• Maintain and update the master program closeout report throughout the day as changes are received, including new programs, outstanding items, invoices sent, and completed closeouts.

• Utilize the master program closeout report to track familiarization program and supplier referral invoices sent to clients and suppliers throughout the closeout process.

• Ensure program closeout reports and tracking documentation remain accurate and up to date.

Financial Reconciliation & Program Closeouts

• Retrieve program ledger reports from financial systems as needed.

• Review program closeout documentation against program ledgers to verify accuracy and identify discrepancies.

• Identify and verify charges not reflected in the program ledger, including outstanding payment requests and expenses recorded in financial systems.

• Document and flag outstanding items, discrepancies, and additional information needed to complete program closeouts.

• Partner with Event Managers to obtain missing information and resolve outstanding items.

• Collaborate with Accounting regarding discrepancies and necessary corrections identified within financial and payment systems.

• Document findings and communicate outstanding items to the appropriate team members